Countroom adds up every customer's cash across related visits, starts the 15-day clock the moment it passes $10,000, keeps the e-file confirmation and the customer statement due by January 31 - and refuses a payment, a filing or a statement that would break the rule.
Opens in this browser with an invented club already in it. No account, no email address, nothing installed. Never holds a Social Security number, an ID number or a scan of an ID.
The problem
Cash over $10,000 from one payer - in one payment or related ones - means Form 8300 within 15 days. A regular spending $4,000 a night crosses the line on the third night, and the statement to the customer is due by January 31.
in cash from one payer, in one or related payments, and the form is required.
IRS Form 8300 Reference Guide →payments are added together, and cashier's checks and money orders can count.
26 CFR 1.6050I-1 →Not a reminder. Record payment refuses cash that takes an unidentified customer past $10,000. Mark filed refuses a form without the ID, the taxpayer ID and the confirmation number, and records a late one as late. A suspicious report never gets a customer statement. Nothing is deleted. There is no override.
How it works
Each large payment by payer - bills, cashier's checks, money orders.
Twelve months of related cash added up; the 15-day clock starts itself.
Mark the form filed with its confirmation, then the January statement.
What it will never do
Countroom holds the amounts, the dates and the confirmations, nothing more.
Pricing
For one venue.
Every cash payment, every form.
Monthly, per venue. Your bank statement says Countroom Software. Your licence key is on your screen as soon as the payment confirms.
Pay by card through Square, on Square’s own checkout page — we never see or store your card number. Or pay with bitcoin through our own bitcoin server. Either way you come back here, type your business name, and your licence key is on the screen — no email, no waiting on us.
Questions
No. Cards, wires and personal checks are not cash for Form 8300.
Countroom treats every cash payment from the same customer within twelve months as related, so it never undercounts.
You may report it voluntarily. Countroom records it and refuses any statement to the customer.
No. It is the record and the gates.
The demo on this page is the whole program, running on invented records. Paying gets you a licence key — one line of text, on your screen as soon as the payment confirms: the checkout brings you back to our thank-you page, you type your business name and the key appears. Paste it into the program and from then on it keeps your own records. Until then, nothing you type into it is kept.
The key is checked inside the page, on your own machine. It never calls us, so there is still no account and nothing about your business goes anywhere. If you ever stop paying, your records stay exactly where they are, read-only, and Export still hands you every one of them.
An invented club has one form overdue because nobody took the taxpayer ID - and Countroom will not mark it filed until someone does.