For performers and creators who run their business as an S corporation

A receipt 61 days late turns a reimbursement into wages.

Imprest puts both accountable-plan deadlines on every expense an S-corp pays its owner back for — the receipt in within 60 days, any leftover advance returned within 120 — and says in plain words when something has turned into wages, with the day it was put on the payroll. Clothing fit for everyday wear is refused as a plan expense.

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Opens in this browser with an invented performer S-corp already in it. No account, no email address, nothing installed.

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The problem

Off the W-2 only under an accountable plan.

When an S-corp reimburses its owner for a health test, a costume or a flight to a shoot, the money stays off the W-2 only under an accountable plan. On the fixed-date safe harbor in 26 CFR 1.62-2, an expense substantiated within 60 days, and an excess returned within 120, qualifies. Miss one, and that amount is wages, with withholding and payroll tax.

60 days

to substantiate an expense under the fixed-date safe harbor.

26 CFR 1.62-2 →

120 days

to return any advance beyond what was spent.

26 CFR 1.62-2 →

Wages

what a reimbursement becomes when a deadline is missed.

Will not keep a failed reimbursement off the payroll quietly.

A receipt past 60 days or an advance not returned in 120 is called wages in plain words and stays on the file until the day it was put on wages is recorded. Everyday clothing is refused. An advance with no date and an expense with no business purpose are each called out. There is no override.

How it works

Expenses, the plan, the file

Record each expense

What it was, its kind, when paid, the amount, the business purpose, any advance, the receipt day and what was handed back.

Set the plan

When the written plan was adopted, and the method: fixed date or periodic statements.

Print the file

Every finding, totals by kind, what went to wages, and every expense, for the accountant.

What it will never do

It keeps the deadlines. It runs no payroll.

Imprest tells you what has become wages. Your payroll puts it there.

No payments.Imprest pays nobody back.

No payroll run.It names the amount; your payroll processes it.

It is not an accountant.Not tax advice.

It never touches a payment.The licence is for software.

Pricing

Priced per S-corp

Less than the payroll tax on one failed reimbursement.

Most performers

One S-corp

$49/year

One performer’s S corporation.

Both deadlines on every expense
Wages called out plainly
Printable file

Two S-corps

$79/year

Two companies or two owners.

Everything in One S-corp
Totals by kind
Export for your accountant

Yearly licence. Your bank statement says Imprest Software. Refunded in full on request within 30 days. Your licence key is on your screen as soon as the payment confirms.

Pay by card through Square, on Square’s own checkout page — we never see or store your card number. Or pay with bitcoin through our own bitcoin server. Either way you come back here, type your business name, and your licence key is on the screen — no email, no waiting on us.

Questions

The ones we actually get asked

Can wardrobe be reimbursed?

Costumes fit only for performing can. Clothing fit for everyday wear, like jeans, cannot, and Imprest refuses it.

What if I miss the 60 days?

That amount is wages. Imprest says so and keeps it on the file until the day it went on payroll is recorded.

Fixed date or periodic statements?

Either. Periodic statements are at least quarterly with 120 days to answer. Imprest uses the one in your written plan.

Is this tax advice?

No. It is the file your accountant needs.

What do I actually get when I pay?

The demo on this page is the whole program, running on invented records. Paying gets you a licence key — one line of text, on your screen as soon as the payment confirms: the checkout brings you back to our thank-you page, you type your business name and the key appears. Paste it into the program and from then on it keeps your own records. Until then, nothing you type into it is kept.

The key is checked inside the page, on your own machine. It never calls us, so there is still no account and nothing about your business goes anywhere. If you ever stop paying, your records stay exactly where they are, read-only, and Export still hands you every one of them.

Open the demo before payroll closes

The invented performer S-corp put jeans through as wardrobe, never returned $340 of a travel advance, has a ring light with no receipt past 60 days, a hotel receipt due in five days and a makeup kit with no purpose.

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